New Student Registration Process

If you meet our residency requirements, can provide a Residency Affidavit, or meet the McKinney-Vento eligibility guidelines, you may begin the new student registration process.

Step 1: Download and Complete the Registration Packet

To register new students, download and complete the Student Registration Packet for each child.

• New Student Registration Packet - English
• New Student Registration Packet - Spanish
• New Student Registration Packet - Portuguese

Step 2: Collect Required and Additional Documentation for Registration

Required Documents

Gather these documents and have them ready for your registration appointment. The Student Registration Center will make copies and return all original documents.

• Valid proof of residency (see below)

• Valid proof of occupancy (see below)

• Original birth certificate with a raised seal

• Valid photo proof of parent/guardian identity

• Complete Student Immunization Record

  • Students without documentation of all state-mandated vaccines may not attend school
  • Kindergarten students who are missing vaccines may attend orientation, but cannot begin school
• Current physical exam form, dated within 12 months prior to the student's first day of school
  • The form must include:
  1. Date of the exam
  2. Physician's Signature
  3. Wording that clears the student to participate in all activities without restriction
  4. The correct form is typically called the "school/camp/sports form" and is often available in the patient portal; if you cannot find the correct form in your portal, please request a copy from your doctor’s office
  5. If your child has not had a physical in the last 12 months, you will be required to provide an up-to-date exam form within 30 days of enrollment
• Additional requirements for students entering Pre-K and Kindergarten
  • Pre-K students must submit lead screening results
  • Kindergarten students must submit lead screening results and vision screening results (vision results must be dated within 12 months prior to the student's first day of school)
  • Both lead and vision screening results are usually included on your child’s regular physical exam form

Additional Documents

The following documents are not required for all students, but may be required for your student's registration process.

• Guardianship papers or Notarized Caregiver Authorization Affidavit

• Residency Affidavit

• Copy of Student’s Individualized Education Program (IEP)

• Copy of Student’s 504 Plan

• English Learner Records

• WIDA ACCESS Scores

• Transcripts

• Bus Transportation Form

• Free and Reduced Lunch Application Form

Please visit the Registration Documents and Forms section to download these forms or for more information.

Step 3: Submit Registration Packet and Additional Forms

When each registration packet has been completed, and you have completed any additional forms for your child, you can email them to Central Registrar Colleen Brewer at registration@ashland.k12.ma.us. Please do not scan or send copies of your birth certificate or any other confidential documents via email.

Step 4: Meet with the Registrar

Schedule an appointment to meet with the Central Registrar. We kindly ask that you wait for an appointment, as walk-ins are not recommended.

Please bring all required documents to your appointment, as well as any additional documents that pertain to your child's specific situation.

Residency Requirements

Students must be residents of Ashland to attend Ashland Public Schools. Temporary residence in the Town of Ashland for the sole purpose of attending the Ashland Public Schools will not be considered residency.

The parent or guardian must provide proof of primary residence. After a student is registered, you must immediately notify the school of a student's change of address and submit proof of residency again.

Because residency can and does change for students and their families during the academic year, Ashland Public Schools may continue to verify residency after the commencement of classes.

Please submit one document from each column below: 

The proof of residency policy does not apply to homeless students and families covered under the McKinney-Vento Act. If you are experiencing unique living arrangements, contact Student Services at (508) 881-0155 or bhawkins@ashland.k12.ma.us.

Residency Affidavit

If you are currently living with family or friends and cannot provide the above documentation, submit a Residency Affidavit. You and the owner/renter of your current dwelling must complete the Residency Affidavit and both signatures must be notarized. A notary is available in our office and requires the person to be present. The person with whom you are living must submit Proof of Residency, Proof of Occupancy and photo identification.