• Safety and Security Guide for Families

    We understand the stress that emergencies and crises create for our families. The following information can help families understand when and how to expect emergency communication from our district during emergencies or safety drills.

    In the case of an emergency at our buildings, we ask that you please remember to look for official information from the school or district. We may deliver messages via school and district websites, email, text, phone and district social media accounts. Please ensure your child’s school has your most current contact information on file so that you receive our messages promptly.

    We will communicate in all situations that cause a disruption of normal operation or instruction during a school day.

     

    Crisis Communications Process

    The nature of an emergency will dictate how quickly the message is shared, who the message will come from and what information is shared. 

    • If it is an active situation, the messages will most often come from the building principal with follow-up messaging.

    • Communications will be sent via email and text messaging (and sometimes phone) using Blackboard Mass Notifications to ensure it reaches all families in their preferred language. 

      • To update your contact information, please contact your school's front office staff.

     

    Safety Terms and Procedures

    During a crisis at your child's school, it's important to know the terms and responsibilities. A school crisis can range from a weather emergency to an environmental event to a dangerous event in the immediate area or at the school. The nature of a school crisis dictates which response school officials will enact.

     

    Stay in Place

    Stay in Place is used for situations when there is not an immediate threat to building safety, such as medical emergencies. It is not a lockdown. Movement is not allowed between buildings, but classroom instruction can continue. A Stay in Place may elevate in seriousness at any time.

     

    ALICE: Alert, Lockdown, Inform, Counter and Evacuate

    For the 2024-2025 year, we partnered with ALICE to move from a lockdown-only response to proactive options-based strategies to help increase survivability in case of a school safety incident. ALICE is an acronym for Alert, Lockdown, Inform, Counter and Evacuate, and this training helps maintain our compliance with federally recommended guidelines. These strategies have been implemented age-appropriately and inclusively for people of all abilities.

    If there is an internal or external threat, students and staff have been instructed to flee if it's safe to do so. If they are unable to flee, they have the option to hide. As a last resort, students and staff may choose to counter the threat. Instructions will be given whenever possible.

     

    ALICE Frequently Asked Questions for Families

     

  • An active shooter event won't happen here, so why do we need training?

  • How do I talk to my child about Violent Critical Incidents?

  • How do I talk to my pre-teen about Violent Critical Incidents?

  • How do I talk to my teen about Violent Critical Incidents?

  • I'm worried about my child using the counter strategy. If they throw something or run, will they make the aggressor mad, draw attention to him or herself, and get hurt?

  • Is active shooter training too scary for my child?

  • We've always had lockdown drills and have been fine. So why do we need to change?

  • Safety Drills

    As part of our ongoing efforts to ensure the safety and well-being of all students, all schools conduct practice safety drills throughout the school year. The Ashland Police and Fire Departments will assist us during drills, and students will know beforehand and during the practice that it is a drill. Students will debrief with their classroom teachers in a developmentally appropriate manner after the safety drill. Any student experiencing emotional distress before, during, or after the safety drill will have the opportunity to meet with a trained school counselor or school adjustment counselor.

  • How to Support Your Child Before a Drill

  • How to Support Your Child After a Drill

  • Parent and Caregiver Role

    In a school emergency, the first instinct as a parent or caregiver is to pick up the phone to call the school or rush to the school to get your child. In reality, this only complicates matters from a safety and security standpoint. These actions can hinder the work of public safety officials and delay reunification further. The best action families can take is to stay close to their phones and email to await updates.

    Make sure your contact information and emergency contact information are up to date in iPass. The district uses the information in iPass to share emergency updates via our MassNotification system. Messages will be sent via email, app, and text, and sometimes phone, depending on the situation.

     

    Safety Tips for Families

    In case of an emergency in our buildings, please:

    • Keep your phone close by for notifications from the district.

    • Listen for official information regarding reunification with your child.

    • Do not call or come to your child's school. Your calls could prevent staff from focusing on the issues at hand, and your presence could interfere with emergency responders.

    • Do not call or text your child. Staff and students are discouraged from using cell phones for safety reasons.

     

    Family Reunification

    We have designated reunification sites at each school in case staff and students have to flee or evacuate the building. Parents and caregivers will be directed by district or public safety officials regarding the release of students, at school or another location. Students will only be released to documented emergency contacts. Reunification can be time-consuming, so we kindly ask for your patience during this process.