- Ashland Public Schools
- Guide for Families
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Safety and Security Guide for Families
We understand the stress that emergencies and crises create for our families. The following information can help families understand when and how to expect emergency communication from our district during emergencies or safety drills.
In the case of an emergency at our buildings, we ask that you please remember to look for official information from the school or district. We may deliver messages via school and district websites, email, text, phone and district social media accounts. Please ensure your child’s school has your most current contact information on file so that you receive our messages promptly.
We will communicate in all situations that cause a disruption of normal operation or instruction during a school day.
Crisis Communications Process
The nature of an emergency will dictate how quickly the message is shared, who the message will come from and what information is shared.
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If it is an active situation, the messages will most often come from the building principal with follow-up messaging.
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Communications will be sent via email and text messaging (and sometimes phone) using Blackboard Mass Notifications to ensure it reaches all families in their preferred language.
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To update your contact information, please contact your school's front office staff.
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Safety Terms and Procedures
During a crisis at your child's school, it's important to know the terms and responsibilities. A school crisis can range from a weather emergency to an environmental event to a dangerous event in the immediate area or at the school. The nature of a school crisis dictates which response school officials will enact.
Stay in Place
Stay in Place is used for situations when there is not an immediate threat to building safety, such as medical emergencies. It is not a lockdown. Movement is not allowed between buildings, but classroom instruction can continue. A Stay in Place may elevate in seriousness at any time.
ALICE: Alert, Lockdown, Inform, Counter and Evacuate
For the 2024-2025 year, we partnered with ALICE to move from a lockdown-only response to proactive options-based strategies to help increase survivability in case of a school safety incident. ALICE is an acronym for Alert, Lockdown, Inform, Counter and Evacuate, and this training helps maintain our compliance with federally recommended guidelines. These strategies have been implemented age-appropriately and inclusively for people of all abilities.
If there is an internal or external threat, students and staff have been instructed to flee if it's safe to do so. If they are unable to flee, they have the option to hide. As a last resort, students and staff may choose to counter the threat. Instructions will be given whenever possible.
ALICE Frequently Asked Questions for Families
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An active shooter event won't happen here, so why do we need training?
There has been a steady increase in Violent Critical Incidents since 2000 across all industries (FBI). Schools no longer have the luxury of thinking, 'It won't happen here” - it is happening in unthinkable places. The US Department of Education has recommended proactive training since June 2013. If districts are not meeting or exceeding recommendations, they will be held liable. These events are happening every day in many locations. Would you rather be prepared or be reactive? You have insurance on your home; how many times have you had to use it? Probably not much, if ever. However, you still have it, just in case. It's the same with this training. We hope you never need to deploy these tactics, but wouldn't you rather have yourself and your family prepared?
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How do I talk to my child about Violent Critical Incidents?
Some parents may feel "awkward" having this discussion at this age as it's a terrible event. However, at this point, you have probably already discussed with your children about stranger danger, fire, good touch/bad touch, and where to go if they become separated from their parents. These are all examples of terrible events that can occur; however, you train and prepare your children to increase survivability. For example, when teaching a child about stranger danger, it is never discussed what would happen if they get in a stranger's vehicle. Instead, it's discussed what to do to prevent getting in a stranger's car. Likewise, it's never discussed what happens if caught in a fire. Instead, the discussion is how to get out of a structure and where to go to meet others (rally point). Teaching ALICE to a child is very similar. It follows the same pattern of training parents provide children for other man-made and natural disasters – by discussing the options available in different situations and how to utilize them. Focus on survivability. Ensure you talk to your child about all the options they have to survive and practice evacuation or even a rally point just like you would a fire drill.
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How do I talk to my pre-teen about Violent Critical Incidents?
Pre-teens are very aware and conscious of Violent Critical Incidents, although they may not be knowledgeable about them. Tell them it is okay to do what they need to survive. Empower them…you know what your child can handle. They need to know that they are empowered to survive based on their situation and be proactive.
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How do I talk to my teen about Violent Critical Incidents?
Teenagers can know what is right but may not have been empowered to do what "feels" right; rather than follow orders. Many teens are afraid of getting in trouble if they don't do what their teachers tell them. Make sure your teen feels empowered to make their own survival decisions.
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I'm worried about my child using the counter strategy. If they throw something or run, will they make the aggressor mad, draw attention to him or herself, and get hurt?
Throwing an item and creating a distraction creates opportunities to increase your survivability. The distraction you create is an action and creates a reaction by the aggressor. This provides the opportunity to put time and distance between you and the aggressor. Putting distance between you and a firearm diminishes the accuracy of the gunman. It has been reported that an individual is 90% less likely to be hit by a gunman if you are moving. By moving, you also create another distraction the gunman must react to. It takes time for the eyes and brain to process new information. Therefore, reaction never beats action. Different parts of the strategy are only taught to students in grades 6-12.
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Is active shooter training too scary for my child?
No. ALICE Training is age-and-ability appropriate to meet your child's cognitive and emotional development and taught with a trauma-informed approach. Consider this: We begin training children at 5-6 years old about fire safety. In the early stages of kindergarten, our children are trained to survive a fire in a building. We teach our children stranger danger and what to do in that situation, which is scary, but the proper training is not frightening for your child. In addition, our training teaches your child how to survive a Violent Critical Incident. Again, properly instructed safety training should not be scary.
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We've always had lockdown drills and have been fine. So why do we need to change?
We are not suggesting getting rid of lockdown. However, history and research have proven lockdown as a stand-alone strategy is not enough. ALICE promotes and teaches enhanced lockdown, which includes barricading doors, and has been proven to work in many ALICE in Action stories. If lockdown is your stand-alone strategy and you or your student is in an open area, they cannot lockdown and are left with no training to rely on. Instinctually human action and participation in your own survival have been proven to work.
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Safety Drills
As part of our ongoing efforts to ensure the safety and well-being of all students, all schools conduct practice safety drills throughout the school year. The Ashland Police and Fire Departments will assist us during drills, and students will know beforehand and during the practice that it is a drill. Students will debrief with their classroom teachers in a developmentally appropriate manner after the safety drill. Any student experiencing emotional distress before, during, or after the safety drill will have the opportunity to meet with a trained school counselor or school adjustment counselor.
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How to Support Your Child Before a Drill
1. Talk with your child about the upcoming drill.
Check-in with them to see how they are feeling about it, what questions they have about it, and what they are expecting the experience to be like. Your child may or may not have a lot to say about it but opening a line of communication is important because they may not know how to start a conversation themselves.
2. Let them know that you are available to talk if they need/want to.
Sometimes kids need time to process before they’re able to talk about what’s on their mind. Leaving an open-ended invitation to talk lets them know that you are comfortable and willing to talk or just listen.
3. Make sure that your child gets enough sleep, stays hydrated, and eats well in the days before a drill.
This will help your child have the mental and physical energy needed to handle the stress that a drill could cause.
4. Communicate with your child’s teacher and/or school counselor if you have concerns or questions.
If your child tends to become distressed when there are changes in their day or if they have been showing signs of stress and anxiety leading up to the drill (or if they are experiencing other stressors in their life), it’s important to communicate this to their teacher. Knowing these factors ahead of time allows your child’s teacher to plan for extra support and come up with strategies ahead of time so that things can go as smoothly as possible on the day of the drill.
From ALICE Trauma-Informed Practices & Resources: A Helpful Guide for Educators & Parents
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How to Support Your Child After a Drill
1. Check in with your child.
Ask if they’d like to talk to you about how things went, but don’t pressure them to talk if they’re not ready. Sometimes, it’s easier to do a 2-3 word check-in. Ask them to share 2 or 3 words to describe their day or to describe how they’re feeling. This way, they won’t have to do a lot of talking, but you can still get some insight into their thoughts and feelings.
2. Stick with their typical after-school routine.
Most of us find comfort in the familiar and children are no different. Coming home to normalcy may feel especially soothing after a stressful day.
3. Help your child use coping strategies if they are experiencing stress responses.
Breathing techniques
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Have your child pretend like they are smelling a flower as they breathe in and blow out a candle as they breathe out.
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Have them count as they breathe, inhaling for a count of 4 and exhaling for a count of 4.
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Have them put their hand on their belly and as they breathe in, they can feel their belly expand like a balloon. As they breathe out, have them try to feel their balloon completely deflate.
Grounding techniques
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Use the 5, 4, 3, 2, 1 grounding method. Have them list 5 things they can see, 4 things they can touch, 3 things they can hear, 2 things they can smell, and 1 thing they can taste.
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Ask them to name as many things as possible in the room that are a certain color.
Progressive muscle relaxation
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Have your child breathe in and tense up muscles in a specific part of their body. Have them hold their breath for a few seconds as they keep their muscles tight. As they breathe out, they can focus on releasing all tension in that body part. It’s helpful to start at either the head or feet and work your way up or down until each part of the body has been relaxed.
4. Validate and acknowledge their responses to the drill while reassuring them that they’re safe.
Let your child know that how they are feeling is normal and that they are safe.
5. Communicate with your child’s teacher and/or school counselor. If you notice that your child is having difficulty following a drill, let their teacher and/or school counselor know so that they can offer extra support at school. If your child didn’t sleep well that night, send a quick message in the morning letting their teacher know so they are aware that your child may be more tired than usual.
From ALICE Trauma-Informed Practices & Resources: A Helpful Guide for Educators & Parents
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Parent and Caregiver Role
In a school emergency, the first instinct as a parent or caregiver is to pick up the phone to call the school or rush to the school to get your child. In reality, this only complicates matters from a safety and security standpoint. These actions can hinder the work of public safety officials and delay reunification further. The best action families can take is to stay close to their phones and email to await updates.
Make sure your contact information and emergency contact information are up to date in iPass. The district uses the information in iPass to share emergency updates via our MassNotification system. Messages will be sent via email, app, and text, and sometimes phone, depending on the situation.
Safety Tips for Families
In case of an emergency in our buildings, please:
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Keep your phone close by for notifications from the district.
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Listen for official information regarding reunification with your child.
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Do not call or come to your child's school. Your calls could prevent staff from focusing on the issues at hand, and your presence could interfere with emergency responders.
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Do not call or text your child. Staff and students are discouraged from using cell phones for safety reasons.
Family Reunification
We have designated reunification sites at each school in case staff and students have to flee or evacuate the building. Parents and caregivers will be directed by district or public safety officials regarding the release of students, at school or another location. Students will only be released to documented emergency contacts. Reunification can be time-consuming, so we kindly ask for your patience during this process.
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